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OSHA Recordkeeping For Managers is Imperative

Incidents reports are one of the most important parts of record keeping in the workplace. This is even truer if there are occupational hazards present. OSHA requires that managers keep detailed descriptions of all accidents related to work that is being performed with or around dangerous chemicals or machinery. Are you aware of correct OSHA recordkeeping for managers?

In the event of an accident that does involve an injury at your place of work, recorded details of it will most likely be viewed by OSHA officials. The best thing to do is to always make sure that you have recorded every minor detail as well as the major ones. One thing that will need to be expounded upon is the fact of whether or not that employee involved was following standards set into pave by OSHA for that particular job.

Making sure you know the proper forms that you need for detailing accidents for OSHA is important. This is something that every manger needs to know about, if you do not know what you would need to do in the event of a serious accident involving dangerous machinery or chemicals, then you can contact OSHA officials to get the forms and information you should have at all times.

Many reasons exist for detailed record keeping when it comes to accidents at work. Many people end up missing days that will need to be paid for. Without proper accident documentation, workman’s compensation may not help an employer pay for these days. Making sure to keep up with days missed documentation is just as important as the details of the accident.

With detailed and proper incident reports in pace, managers can go back and review them to find the ways to make their workplace a lot safer. You will be able to see a common thread, if there is one, between the kinds of accidents that have taken place. This is important in being able to know the steps to take to prevent further accidents from occurring.

Staffing and Temporary Agencies – Discover the Keys to OSHA Forklift Training and Certification

The OSHA rules state: “Prior to operating a truck in workplace, the EMPLOYER must evaluate the operators performance and determine the operator to be competent to operate a powered industrial truck safely”

OSHA and Temporary Employees OSHA has issued several letters of interpretation on the subject of training of temporary employees.

1. There could be a shared responsibility for assuring operators are adequately trained.

2. The responsibility for training should be spelled out in contractual agreement between the two parties.

3. The temporary agency may conduct initial general training and evaluation certification.

4. However, the host employer must provide site-specific information and training on the use of the particular types of lift trucks and workplace-related topics that are present in the workplace.

Key Point The Hands On Evaluation is, arguably, a second layer of protection enabling the host employer and the temporary agency a secondary physical means of determining if the candidate has the necessary knowledge, training and experience to operate a forklift safely in the workplace. It becomes apparent quickly during the Hands On Evaluation whether the candidate has actually operated a forklift before. If the candidate fails this portion of the evaluation they should not be placed into service until an adequate training program has been completed.

It’s really quite simple. It only makes sense to perform some kind of evaluation of the candidate in the workplace. Would you really let a person operate a forklift just because they wave their hand and say “I can operate a forklift” without ensuring that they actually have some experience. Of course. you wouldn’t.

OSHA likes documentation.

2 steps to OSHA forklift safety compliance:

1. The EMPLOYER must certify(document) that the operator has received THE training as described in the standard covering forklift operations. The ropics are specific and simple.

2. The EMPLOYER must provide proof (document) that the operator has had a hands on evaluation that is site-specific and equipment-specific.

Who can conduct the Hands On Evaluation?

OSHA made this part easy – Training and evaluation must performed by a person with knowledge, training and experience to train powered industrial truck operators and evaluate their competence. This means that any reasonably experienced operator ban become the Designated Evaluator for the host employer. Usually, the most experienced person, a supervisor, manager, or shift leader, as long as they meet the above criteria.

General requirements for training and evaluation:

  • Formal (lecture, video, interactive computer, etc) training  
  • Practical training using demonstrations and exercises  
  • Employers must certify that each operator has received the training  
  • Employers must evaluate each operator’s performance at lest once every 3 years  


Your client’s responsibility is clear. Formal safety training and evaluation must be accompanied by a Hands On evaluation to be in full compliance. The staffing agency may conduct formal training. The employer is responsible for the Hands On evaluation and certification. There are programs available to achieve these objectives in an easy to use, and complete format. Visit The Material Handling Dealers Organization – or for more information.

Top Ten For OSHA

Top Ten OSHA Violations 2009

The Occupational Safety and Health Administration released its top ten list regarding work place violations for 2009. The following is a list of those violations listed in order of occurrence.

1. Scaffolding- There was 9,093 violations under the scaffolding category. These violations included improper planking, railing and ground support.

2. Fall Protection- There were 6,771 violations under this category. Many of these were related to railing violations. OSHA announced several years ago that fall protection was going to be a point of emphasis for the near future.

3. Hazard Communication- Accounted for 6,378 violations. These are mostly related to having MSDS sheets available to employees and providing signage and communication about them and what to do in case of spills.

4. Respiratory Protection- Accounted for 3,803 violations. Many of these were related to no respiratory devices provided, improper fit and not testing to be sure employee is healthy enough to wear a mask.

5. Lockout/Tagout – Accounted for 3,321 violations. Many of these were for not having a specific program and not communicating the program to employees to lock out machines when they are being repaired, or deemed unsafe.

6. Electrical Wiring-Accounted for 2,556 violations. These violations include not having outlets wired properly and having outlets too close to flammable liquids.

7. Ladders-Accounted for 3,072 violations. Many of these were for having ladders available that were deemed unsafe.

8. Powered Industrial Trucks-Accounted for 2,993 violations. Included excessive carbon monoxide discharge from trucks, inoperable horns, bad brakes and back up alarms.

9. Electrical-Accounted for 2,556 violations.

10. Machine Guarding-Accounted for 2,364 violations. Mostly for having guarding that still allowed operators to be in harms way.

It is likely that when OSHA performs a visit, these are the areas that they will look for first. For additional information, contact the US Department of Labor.